PERFORMERS CLUB OF ROSSMOOR
BYLAWS
ARTICLE I – NAME
The name of this organization shall be the Performers Club of Rossmoor (“the Club”).
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ARTICLE II – PURPOSE
The Performers Club exists to support both the performers who create music and entertainment and the residents who enjoy and support it.
The Club is organized to:
Provide opportunities for rehearsal, collaboration, and performance.
Support professional, semi-professional, and accomplished amateur performers.
Encourage mentorship by fostering relationships in which experienced performers share their knowledge, skills, and performance experience with other Rossmoor residents.
Submit requests for room reservations to support club rehearsals, performances, and related activities in RWC-managed facilities.
Encourage artistic growth, creative collaboration, and the exchange of musical knowledge.
Support multiple Rossmoor resident-based performing groups and individual performers.
Expand entertainment opportunities for Rossmoor residents.
Promote cultural enrichment within the community.
An illustration of club purpose
A Rossmoor resident may be an accomplished vocalist with a repertoire ready to perform but no accompanying musicians. The Performers Club can help connect that vocalist with compatible Rossmoor instrumentalists, facilitate opportunities to rehearse together, and assist in identifying appropriate Rossmoor performance venues. Throughout this process, experienced performers may also mentor fellow musicians by sharing performance techniques, rehearsal practices, and musical insights. By bringing performers together and helping remove barriers to collaboration, the Club enables new musical partnerships that ultimately benefit the entire Rossmoor community through additional live performances.
The Rules, Policies and Procedures of the Golden Rain Foundation of Walnut Creek, including the Guest Policy, are hereby incorporated by reference into the rules for membership in this Organization, and compliance therewith is expressly made a requirement for membership.
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ARTICLE III – MEMBERSHIP
Section 1. Eligibility
Membership shall be open to all Rossmoor residents in good standing who support the purposes of the Club and pay annual dues established by the Board.
Section 2. Membership Categories
A. Regular Members
Regular Members are residents who support the purposes of the Club and wish to attend performances, receive communications, and participate in Club activities.
B. Contributing Members
Contributing Members are residents who actively participate in:
• Performances
• Rehearsals
• Creative collaboration
• Production support
• Event organization
• Other activities directly supporting the Club’s performance mission
The Board shall determine Contributing Member status when necessary.
Section 3. Rights of Members
Members may:
• Attend Club activities.
• Participate in Club-sponsored programs.
• Serve on committees.
• Be considered for appointment to the Board of Directors.
• Receive Club communications.
Membership does not include voting rights regarding governance of the Club.
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ARTICLE IV – BOARD OF DIRECTORS
Section 1. Authority
The Club shall be governed by a Board of Directors.
The Board shall have full authority over:
• Club finances
• Dues
• Performance policies
• Rehearsal scheduling via inquiries with the RWC Room Reservation Team
• Venue utilization via inquiries with the RWC Room Reservation Team
• Membership administration
• Ticketing policies (note: ticket proceeds will be used for cost recovery only)
• Club operations
• Strategic planning
Section 2. Composition
The Board shall consist of:
• President
• Vice President
• Treasurer
• Secretary
• Performance Coordinator
• Facilities and Rehearsal Coordinator
The Board may appoint multiple Directors-at-Large.
Section 3. Contributing Member Representation
At least one-half of the Directors shall be Contributing Members.
Any fractional requirement shall be rounded up to the next whole number.
Section 4. Voting Rights
Only Directors shall vote on Club business.
Section 5. Quorum
A majority of Directors shall constitute a quorum.
Section 6. Board Action
Unless otherwise specified in these bylaws, actions of the Board shall be approved by a majority vote of Directors present at a meeting where a quorum exists.
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ARTICLE V – DIRECTOR SELECTION AND TERMS
Section 1. Appointment of Directors
Directors shall be elected by the Board of Directors.
The Board may solicit recommendations from members but shall not be required to do so.
Section 2. Terms
Directors shall serve one-year terms.
Section 3. Reappointment
Directors may be reappointed for unlimited consecutive terms.
Section 4. Vacancies
Vacancies shall be filled by vote of the Board.
Section 5. Removal
A Director may be removed by a two-thirds vote of the Board whenever the Board determines such action to be in the best interests of the Club.
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ARTICLE VI – DUTIES OF OFFICERS
President
The President shall:
• Preside at Board meetings.
• Serve as principal spokesperson for the Club.
• Oversee Club operations.
• Appoint committees.
Vice President
The Vice President shall perform the duties of the President in the President’s absence.
Treasurer
The Treasurer shall:
• Maintain financial records.
• Receive and disburse Club funds.
• Present financial reports.
• Ensure compliance with applicable financial requirements.
Secretary
The Secretary shall:
• Maintain minutes and records.
• Provide notices of meetings.
• Maintain Club documents.
Performance Coordinator
The Performance Coordinator shall coordinate performance opportunities and programming.
Facilities and Rehearsal Coordinator
The Facilities and Rehearsal Coordinator shall coordinate rehearsal space and venue logistics.
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ARTICLE VII – FINANCES
Section 1. Dues
Annual dues shall be established by the Board.
Section 2. Use of Funds
Club funds may be used for:
• Administrative expenses
• Marketing and communications
• Equipment and operational expenses approved by the Board
• Service charges associated with Special Events. A Special Event is an event
Planned and authorized by the Board and presented under the direction of the
Performance Coordinator
• Service charges associated with other performances or activities, as approved by
the Board on a case-by-case basis.
Section 3. Performance Expenses
Club member based performing groups are generally responsible for service charges as well as their own sound, technical, and performance-related expenses unless otherwise approved by the Board.
Section 4. Ticket Sales
The Board may authorize ticketed events and establish procedures for admissions, ticket sales, and revenue collection. Ticket proceeds are for cost recovery only.
Section 5. Insurance
The Club shall operate under the Rules, Policies and Procedures of the Golden Rain Foundation of Walnut Creek..
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ARTICLE VIII – REHEARSALS AND PERFORMANCES
Section 1. Rehearsal Opportunities
The Club may sponsor recurring rehearsal opportunities for member based performing groups dependent on inquiries with the RWC Reservation Team.
Section 2. Performance Opportunities
The Club may organize, sponsor, or facilitate performances in Rossmoor facilities.
Section 3. Venue Utilization
The Board may establish guidelines regarding the use of larger venues based on anticipated attendance, production requirements, financial considerations, and community benefit and ultimately dependent on inquiries with the RWC Reservation Team
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ARTICLE IX – MEETINGS
The Board shall meet as necessary to conduct Club business.The Board will meet at least 4 times per year.
The Board may hold informational meetings for members at its discretion.
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ARTICLE X – COMMITTEES
The Board may establish standing or special committees.
Committees may include both Regular Members and Contributing Members.
Committees serve in an advisory capacity unless otherwise authorized by the Board.
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ARTICLE XI – AMENDMENTS
These bylaws may be amended by a two-thirds vote of the Board of Directors.
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ARTICLE XII – DISSOLUTION
Upon dissolution of the Club, any remaining assets shall be distributed in accordance with applicable GRF policies and requirements.